Page Contents
Subtitle
Application Process for Medical Certification
FAA Form 8500-8 Entry Number
5
(Item Number on MedXPress Medical Application)
Description
Applicant must print a permanent mailing address, telephone number, country, and zip code.
FlightPhysical.com Abbreviated Briefing

This is pretty straight forward for US addresses, but Per FAA Advisory Circular 3-1, if your mailing address is outside of the United States, you will be prompted to designate a United States Agent for service of FAA correspondence as described below.

If you’ve entered a non-U.S. address, a “Manage U.S. agent” window will display after you click Next. Enter your FTN. NOTE: your FTN is the unique ID available on your either MedXPress or IACRA User account profile. The system will automatically populate your date of birth based on your entry on the Demographics tab. Click Submit. If your FTN is not found in the USAS’s portal, a blank ‘Manage U.S. agent’ form will be displayed, and the following message will display:

Your FTN is not known to the USAS database.

If you recently created your FTN, please click submit again to create a new U.S. agent for Service'. After seeing the message, re-enter your FTN number, verify your Date of Birth and click Submit.

After clicking Submit, you will see a subsequent blank ‘Manage U.S. agent’ form that prompts you to enter your U.S. agent information.

  • Select type of U.S. Agent: Individual or Service Agent Company. Once the selection is made, the form dynamically adjusts to display the corresponding fields
  • Complete the Mandatory Fields: Mandatory fields: These fields (marked with an asterisk *) are required for the form submission. The system will check that all mandatory fields are filled before the applicant can submit the form
Content

Information for Pilots

: Enter your street address. When entering your street address the FAA requests that you use no punctuation (e.g., Stiffler Ave. should be entered Stiffler Ave). (Mandatory Entry)

Enter your telephone number.

Enter the name of the city you live in. When entering the name of the city be sure that no numbers or punctuation are used if you live in the United States (e.g., St. Louis should be entered St Louis). If you live in a foreign country, the city name may contain numbers, but no punctuation. (Required)

Select the state you live in from the drop down list provided, or leave blank if international.

Select the country you live in from the drop down list provided, or select . When selecting your State and Country, either a state or foreign country must be selected, but not both.

Enter your zip code. (Required for Exam with USA Address)

Information for AMEs

The applicant must print a permanent mailing address, including country, and the zip code (full nine digits if known). When entering your street address through MedXPress, they should not use any punctuation (e.g., Rolling Ave. should be entered Rolling Ave). The pilot applicant must also provide a current daytime area code and telephone number.

Grid

See 14 CFR §61.60 for the requirements for change of address. Avoid punctuation when entering address through MedXPress online aviation medical application.

10.5.8 Designate a United States Agent for Service if Physical Address is outside the United States

FlightPhysical's Staff Take Home Message

The 2024 FAA advisory circular (AC No: 3-1) is relevant to U.S Agents for Service on Individuals with Foreign Addresses Who Hold or Apply for Certain Certificates, Ratings, or Authorizations. This AC provides individuals with guidance on how to comply with Title 14 of the Code of Federal Regulations (14 CFR) sections 3.301 through 3.303. These sections require that individuals with a foreign address and no U.S. physical address of record on file with the FAA, who hold or apply for certain certificates, ratings, or authorizations, designate a U.S. agent for the service of FAA documents. This AC explains an acceptable means to designate a U.S. agent for service and provides instructions on how to electronically certify the U.S. agent designation, change U.S. agent information, and submit a new U.S. agent designation. This AC should be used in combination with the appropriate FAA user guides referenced throughout.

Sources
FAA Advisory Circular 3-1 (2024), and MedXPress User Guide (2025)